The Council works with a large number of businesses and contractors to help deliver important services and facilities to almost 55,000 residents and visitors in the Tasman District.
The Council would like to work with companies who share the same passion and goals as us and that help us meet our vision for the community.
This page provides helpful information for suppliers and contractors who either currently work with us, or would like to explore future opportunities, and what you need to do.
The following principles formed in Council’s Procurement Policy will help to shape our vision and create value for money decisions for the Tasman district. The Council is committed to delivering value for money for the community through its procurement practises, and we will continue to challenge the way we do things to realise other broader benefits for the community (be that social, environmental or cultural).
In summary the principles are:
Our Engineering Framework is a separate document that also explains the Council’s procurement approach for Waka Kotahi (NZTA) funded projects as well as other infrastructure works undertaken by the Council’s Community Infrastructure Department.
The Council advertises most contracts through GETS – the Government Electronic Tendering System. This is a website portal for government and Council contracts across New Zealand. All enquiries, documents and submissions are through the GETS site, not through the Council. This is so we can keep an auditable and fair record of all our communications with tenderers.
To view and respond to tenders you need to register with GETS as a supplier. This is free but requires you to have a Real Me account. Click here to get a Real Me account.
You can also view awarded tenders by searching the GETS site. Waka Kotahi awarded tenders are also updated here
As the Council is accountable for spending public money, our contractors are required to follow some key processes. If you are awarded work as a contractor you will need to do the following before you can start work:
Our standard Terms and Conditions for Purchase Orders apply to all purchase orders created by Tasman District Council unless otherwise agreed on a separate procurement contract.
Before you begin work with us you’ll be supplied with a purchase order as a record of the purchase or services provided.
Some important notes to remember:
Invoices must reach us by the 5th working day of the month to ensure they can be processed for payment by the 20th day of the month following the date of the invoice or the next working day (subject to the Purchase Order Terms and Conditions and that there are no errors or discrepancies). Invoices must be dated in the month the good or service was supplied.
For example: for goods or services provided in January:
For approved invoices, we will make an electronic bank transfer directly into your bank account on the 20th of the month (or the next business day).
When invoicing us please include the following information on your invoice:
Please send all invoices by email to: email@example.com (this is our preferred method), alternatively, you can send it by post to:
Tasman District Council
189 Queen Street
For any queries regarding your invoice, credit note, payment or refund please email us at firstname.lastname@example.org or call 03 543 8400.
The Council is committed to working with our suppliers to ensure the health, safety and wellbeing of our suppliers, staff, local residents.
To work with us you will need to provide some important information to be pre-qualified. For more information please visit our Contractor health and safety information page to find out what is required.
Sometimes the council is approached by suppliers and businesses with proposals that they think would be useful for council. If these are received outside of a tendering process, or not initially requested by Council, they are typically referred to as ‘unsolicited proposals’.
As outlined in the Council’s Procurement Policy, we encourage the use of innovation and new ideas from suppliers to meet the needs of our community, especially where Council may not have identified this opportunity itself.
In such cases, we will treat the unsolicited proposal differently, but will still apply the same procurement principles to ensure we are being fair and respectful of the intellectual property and confidentially of the proposer.
If we determine that the unsolicited proposal meets Council’s criteria we will ensure all necessary due diligence is carried out to ensure we receive value for money and that the proposal meets the needs of the community.